Siemens Energy

The Site Administrator is responsible for overseeing the daily operations and administrative functions at a specific site or project location. This role ensures that all site activities are conducted efficiently, safely, and in compliance with company policies and regulations. Reporting attendance, headcounts and project records. Issuing gate passes and keeping a record.

How You Will Make an Impact

1.     Administrative Support:

• Manage and maintain site documentation, including contracts, permits, and safety records, headcount list and Timesheets. 
• Coordinate with the back office for the procurement of supplies and equipment.
• Handle correspondence, phone calls, and emails related to site operations.
• Coordinating in between Site, PM and back office.

2.       Site Coordination:

• Schedule and organize meetings, site visits, and inspections.
• Liaise with contractors, vendors, and clients to ensure smooth operations.
• Monitor and report on project progress, addressing any issues that arise.
• Assign vehicles and accommodation arrangement for Field Personals.

3.       Health and Safety:

• Ensure compliance with health and safety regulations at the site.
• Maintain records of safety incidents and implement corrective actions.
• Supporting in emergency and coordinating support with back-office management, back office EHS and project managers.

4.       Financial Management:

• Assist in budget preparation and monitoring of site expenses.
• Process invoices, purchase orders, and expense reports for site personals.
• Ensure timely payment to vendors and contractors signing Timesheets for 3rd parties.
• Handling Site cash and bank cards.
• Submitting site expensed invoice.

5.       Human Resources:

• Manage site personnel records, including timesheets and attendance.
• Coordinate with resource management team.
• Address employee concerns and facilitate conflict resolution with Site Lead, PM and resources management.

6.       Reporting:

• Headcount daily reporting
• Daily attendance monitoring.
• Gate pass record reporting
• Maintain accurate records of site operations and project personals history.

 What You Bring

• Bachelor’s degree or diploma in business administration. Construction Management Experienced is a plus
• Proven experience in site administration or a similar role.
• Strong interpersonal and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and project management software.
• Knowledge of health and safety regulations.

Skills:

• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong time management and social skills.
• Ability to handle confidential information with discretion

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy:

https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

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