Siemens Gamesa

How to contribute to our vision

This role is a opportunity to support and ensure business continuity within the Offshore Construction Site Resources team. As a Business Administrator, the position will provide critical administrative and operational support to Site Technicians in Taiwan, enabling them to maintain focus on project execution. To fulfill this objective, the role is structured around three core areas: Technician Lifecycle & Resource Management, which covers all administrative aspects from onboarding to off-boarding; Operational & Travel Support, focused on daily assistance with travel, timekeeping, and IT issues; and Procurement & Supplier Coordination, which involves managing purchase orders and relationships with external vendors for essential equipment. Given the focus on supporting a technical, field-based team, the ideal candidate will possess extensive administrative experience, preferably in a project-oriented environment. They must demonstrate proactivity and resourcefulness in problem-solving, with proven skills in procurement, record keeping, and effective communication to manage both internal and external stakeholders.

What You Need To Make a Difference

• 40% Technician Lifecycle & Resource Management
  • Plan and execute the onboarding process for new Offshore technicians in collaboration with managers, ensuring all systems access and equipment are prepared.
  • Manage the complete off-boarding process for departing employees, including system de-registrations, and the return of IT and Personal Protective Equipment (PPE).
  • Maintain and update all technician lists and personnel records for the hub, distributing joiner and leaver announcements as required.
  • Administer the team's SharePoint site, ensuring all hub-relevant documents are current and accessible.
• 30% Operational & Travel Support
  • Provide guidance and direct support to technicians for travel bookings and the submission of travel expense reports.
  • Act as the first point of contact for technicians' administrative problems, including issues with time registration systems (e.g., IamWind) and IT, creating support tickets as needed.
  • Assist technicians with system access requests (e.g., SAP4You) and manage administrative document uploads, such as passports into mobility systems.
  • Distribute internal news, updates, and communications to all Offshore technicians within the hub in alignment with local management.
• 30% Procurement & Supplier Coordination
  • Create and manage purchase orders (POs) for departmental needs, including IT equipment, PPE, specialized tools, and external training.
  • Manage relationships with suppliers for work clothes and PPE, including handling orders, processing invoices, and updating product catalogs and budgets.
  • Serve as the primary contact person for work clothes selection, order confirmations, and issue resolution with vendors.
  • Coordinate the recertification process for safety-critical PPE to ensure compliance and technician readiness.

Education

• Vocational training, Associate's degree, or equivalent qualification in Business Administration or a related field is preferred.
• Requires extensive work experience in a senior administrative or team assistant role, ideally within a technical or project-driven organization.
• Demonstrated ability to work with limited supervision, analyze non-routine problems, and provide assistance or training to others.

Skills

• Administrative Services
  • Record Keeping
  • Data Entry
  • Office Procedures
  • Procurement
  • Invoicing
  • Office Supply Management
• Cognitive Abilities
  • Troubleshooting (Problem Solving)
  • Resourcefulness
  • Analytical Skills
• Behavioral Competencies
  • Proactivity
  • Accountability
  • Tactfulness