Siemens Energy

A Snapshot of Your Day

As a Purchasing Co-Ordinator specializing in GR-IR reconciliation, you will play a crucial role in ensuring the accuracy and timeliness of procurement transaction processing. Your day involves uploading vendor invoices into SAP, validating goods receipts and invoice receipts against purchase orders, coordinating with project teams and vendors to resolve discrepancies, and maintaining clear documentation. By managing these critical processes, you support seamless financial closing and uphold operational integrity across procurement and finance functions.

How You’ll Make an Impact

• You will upload vendor invoices into SAP and assign them to the correct CPM based on project lists.
• You will accurately enter invoice details including invoice number, gross amount, deductions, VAT, net payable, payment terms, and GST applicability.
• You will validate duplicate or already posted Goods Receipt (GR) and Invoice Receipt (IR) against purchase orders to prevent errors.
• You will verify necessary documentation for GR approvals and reject invoices if required.
• You will validate proof of delivery, service completion, and approvals from project teams on delivery notes, timesheets, and other documents.
• You will communicate with vendors regarding invoice rejections and provide clear reasons.
• You will post GR-IR transactions in SAP, ensuring matching of materials, services, and quantities between purchase orders and invoices.
• You will check and correct the impact of GR-IR postings as per invoice details.
• You will attach all relevant clarifications, communications, and supporting documents with GR-IR postings.
• You will prepare weekly and monthly MIS reports on pending GR/IR items and key performance indicators.
• You are diligent and possess strong analytical skills to identify and resolve discrepancies efficiently.
• You communicate clearly and effectively with cross-functional teams and external vendors.
• You are proactive in managing documentation and ensuring compliance with procurement and finance processes.
• You demonstrate strong organizational skills to manage multiple projects and deadlines.

What You Bring

• Bachelor’s degree or equivalent experience in Commerce or a related field with strong mathematical proficiency.
• Hands-on experience with SAP, particularly in MM (Materials Management) and FI (Financial Accounting) modules.
• Proficiency in MS Office applications and PDF handling.
• Practical knowledge of procurement documents such as Purchase Orders, Invoices, Delivery Notes, Shipping Documents, Timesheets, Credit and Debit Notes.
• Understanding of advance payments, advance adjustments, retentions, and VAT treatment.
• Ability to accurately match materials and services across delivery notes, invoices, shipping documents, and purchase orders.
• Familiarity with the Procure-to-Pay (P2P) process and related documentation.

About the Team

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our distributed team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• All employees are automatically covered under the Medical Insurance. Company paid considerable Family floater cover covering employee, spouse and 2 dependent children up to 25 years of age.
• Siemens Energy provides an option to opt for Meal Card to all its employees which will be as per the terms and conditions prescribed in the company policy as a part of CTC, tax saving measure
• Flexi Pay empowers employees with the choice to customize the amount in some of the salary components within a defined range thereby optimizing the tax benefits. Accordingly, each employee is empowered to decide on the best Possible net income out of the same fixed individual base pay on a monthly basis.

https://jobs.siemens-energy.com/jobs