Siemens Gamesa

A Snapshot of Your Day

As a Office Operation Support in the Field Service department, You will be responsible for providing administrative support for operation, training and visa application support to ensure the smooth and efficient functioning of Field Service departments. Your excellent organizational and communication skills will be essential in managing various administrative tasks and facilitating effective coordination among team members.

How You’ll Make an Impact

• Visa Application Processing: Manage the entire visa application process, from initial consultation to visa issuance. This includes document collection & review and ensuring compliance with the specific visa requirements of different countries.
• Coordinate with Field Service team’s VISA application submission to the relevant embassies or consulates.
• Tracking the status of VISA applications and providing updates to Employees.
• Relationship Management: Build and maintain strong relationships with embassies, consulates
• Provide Administrative Support: Assist with general administrative tasks, including document preparation, data entry, filing, and maintaining office supplies. Support administrative activities for teams associated with Corporate Communications.
• Support onboarding and offboarding of employees
• Support order/invoice, Good Receive (GR), and tracking for Direct & In-direct as required
• Communication Management: Act as a point of contact for internal and external stakeholders. Answer phone calls, respond to emails, and handle inquiries promptly and professionally.
• Data Management: Maintain accurate and up-to-date records and databases. Ensure the confidentiality and security of sensitive information.
• Travel Arrangements: Assist with travel arrangements, including visa application, booking flights, hotels, and transportation for team members.
• Meeting & Event Coordination: Arrange and coordinate internal meetings, events, conferences, and external customer training, including sending invitations, reserving meeting rooms, and ensuring necessary equipment, materials, and refreshments are available.
• Expense Tracking: Assist with expense tracking and reimbursement processes, ensuring accuracy and adherence to company policies.
• Plan and set up external and internal events and internal day fixes in cooperation with the respective lead are part of this team assistant job.
• Manage any ad hoc tasks as assigned by the team.

What You Bring

• University graduate or equivalent; additional certification or training in office administration is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Knowledge of visa regulations: possess a strong understanding of visa requirements and procedures in various countries, mainly focusing on AP countries.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to multitask and prioritize tasks effectively.
• Communication Skills: Excellent written and verbal communication skills to interact with clients, employees, and embassy or consulate officials (Fluent in English)
• Organizational Skills: Ability to manage multiple visa applications simultaneously and prioritize tasks effectively.
• Attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work well in a team environment.

About the Team

Our Gas Services division offers Low-emission power generation through service and decarbonization. Zero or low emission power generation and all gas turbines under one roof, steam turbines and generators. Decarbonization opportunities through service offerings, modernization, and digitalization of the fleet.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences. 

Rewards/Benefits

• The opportunity to engage in important projects of our Distributed portfolio with significant long term contracts, high volume and profitability focus!
• Be part of a regional team and global community with high flexibility and drive, that focuses on performance and high quality deliverables.
• Enrich your business network with key stakeholders.
• Readily available learning platform to support your career growth!